Warehouse count ≠ sales “available” count
The warehouse tally says one number, customer service quotes another, and finance reports a third. Reservations live in the order system, physical stock in the WMS, and nobody agrees until month-end.
Solutions· Operations & Finance
Stock you can trust from receipt to shipment
PO receipts, sales reservations, production consumption, and GL valuation on the same stock record, not three systems reconciled at month-end.
Built for warehouse managers, supply chain leads, and plant operations teams
app.vulo.app
Inventory command center
All warehousesBelow minimum
18
SKUs need reorder
Open transfers
6
2 in transit
Count variances
3
pending approval
Reserved qty
4,820
units committed
Main DC
1,240 SKUs
DC-East
890 SKUs
DC-West
720 SKUs
Plant WH
410 SKUs
The gaps your inventory stack leaves
Stock gets counted. Control still slips.
Spreadsheets track on-hand: not whether sales can promise it, whether receipts updated the warehouse, or whether finance values what operations actually hold. The real inventory picture lives in the gaps between your WMS, order system, and ledger.
Receipts post in procurement. Stock updates somewhere else
Goods arrive, someone confirms the PO, then a clerk re-keys quantities into a spreadsheet or a separate inventory tool. Production and fulfillment work from yesterday’s export, not what actually landed at the dock.
Finance values inventory from last month’s export
Moving average cost gets calculated offline. Adjustments from cycle counts sit in email until someone updates the ledger. The balance sheet and the warehouse floor are never looking at the same moment in time.
Location rules and count workflows need IT to change
A new QC hold step, a different count approval threshold, an extra bin level. Every operational policy change waits on a ticket while the team works around the system with manual overrides.
Beyond stock tracking
Your inventory stack stops where operations actually needs it
Counting boxes is the easy part. Running stock across warehouses, orders, and production takes the parts a spreadsheet, a standalone WMS, or a bolt-on ERP module was never built to connect.
Spreadsheet tracks on-hand. Reserved, in-transit, and available-to-promise live elsewhere Standalone WMS syncs to the ERP nightly. Receipts, picks, and adjustments lag by hours or days Bolt-on inventory module can’t see open sales orders or production demand in real time Cycle count variances approved in chat. GL adjustment is someone’s follow-up task Multi-warehouse transfers tracked in a shared drive. In-transit stock invisible to both sites
On-hand, reserved, available, and in-transit on one stock record. Sales, warehouse, and finance read the same numbers PO receipt, production issue, and sales pick post stock immediately: no middleware, no re-keying Reservations tie to SO and MO lines at source. Oversell caught before the pick list prints Approved count variance posts stock and valuation in one step: full audit trail from count sheet to ledger Transfer deducts at source, holds in-transit, posts at destination. Both warehouses see the same move
Stock lifecycle
One connected record from dock to ledger
Every stage feeds the next: the receipt becomes put-away, the reservation becomes a pick, the transfer posts at destination, the count adjusts valuation. Nothing re-entered, nothing lost between systems.
Receive
PO goods receipt posts on-hand the moment qty is confirmed.
Put-away
Stock routed to zone, rack, and bin in your location hierarchy.
Reserve
Sales and production orders commit available qty at source.
Pick / Ship
Pick list consumes reserved stock; shipment closes the movement.
Transfer
Inter-warehouse moves with in-transit state until received.
Count & Value
Cycle count variance approved; moving average and GL updated.
app.vulo.app
SKU-1842 · Industrial fastener kit
Active · Tracked item
Each (base)1×
Case · 24 ea24×
Pallet · 48 cases1,152×
Attributes
Lot trackedReorder enabledPick by locationAvg cost
One item record for how ops, finance, and fulfillment each measure stock
Define base units, case and pallet conversions, and the attributes your operation actually needs (reorder flags, lot tracking, costing method) on a single master record. Warehouse picks in eaches, procurement buys in cases, and finance values in base UOM without three versions of the same SKU.
Custom item attributes and extensions without custom code Multi-UOM with automatic conversion on every movement Shared master across procurement, manufacturing, and sales
app.vulo.app
Know where stock sits, not just how much you have
Model warehouses, zones, racks, and bins to match your physical layout. Pick lists route to the exact location, cycle counts scope to a zone, and transfers move between sites with the same hierarchy, so operators stop wandering and managers stop guessing.
Unlimited warehouse and sub-location levels Bin-level quantity tracking and pick routing Location-scoped counts, transfers, and movement history
app.vulo.app
LocationOn handReservedAvailable
Main DC2,4003202,080
DC-East680180500
DC-West54040500
In transit2000200
On-hand, reserved, and available: one truth for CS and the warehouse
Every movement updates the stock position immediately. Customer service sees available-to-promise, the warehouse sees what’s physically on the floor, and finance sees valued on-hand: all from the same ledger, not three exports reconciled on Friday afternoon.
On-hand, reserved, available, and in-transit per location Full transaction history from receipt through shipment Live dashboards across warehouses and item categories
app.vulo.app
LOT-2026-0412
Exp Aug 14 · 840 units
LOT-2026-0388
Exp Jul 22 · 420 units
LOT-2026-0351
Exp Jul 8 · 180 units
Traceability from receipt to pick, without a side spreadsheet
Track batch and serial numbers through every movement. Expiry dates drive pick priority, quarantine holds block bad lots before they ship, and a full chain of custody stays on the record for audits and recalls, not in someone’s notebook.
Batch and serial assignment on receipt and production output Expiry-based pick priority and quarantine workflows Full traceability chain from supplier receipt to customer shipment
app.vulo.app
TRF-0091 · DC-East → DC-West
Dispatched Jun 11 · 3 line items
SKU-1842 · Fastener kit400 / 240
SKU-2104 · Mounting bracket200 / 0
SKU-0921 · Cable assembly150 / 150
Inter-warehouse moves with in-transit stock both sites can see
Create transfers between warehouses, track partial shipments and receipts, and hold quantity in-transit until the destination confirms. Source deducts on dispatch, destination adds on receipt: no double-counting, no “where did those 200 units go?” calls.
Full and partial transfer shipments with line-level tracking In-transit stock visible at source and destination Transfer-linked costing carries average cost across sites
app.vulo.app
SKU-1842 · Fastener kit
Reserved 200 of 200
SKU-2104 · Mounting bracket
Reserved 80 of 120
Sales and production reserve stock before the pick list prints
Sales orders and production orders commit available quantity at the moment they’re confirmed. Customer service quotes ATP from live data, the warehouse picks against reservations (not a stale spreadsheet) and shortfalls surface early enough to transfer or reorder.
Automatic reservation on SO and MO confirmation Available-to-promise across warehouses and locations Shortfall alerts with alternate-source suggestions
app.vulo.app
PO receipt
GRN-1204 · PO-0847 · +400 ea
Put-away
Zone A · Rack 12 · 400 ea
Sales pick
PL-8821 · SO-4412 · -200 ea
PO receipt, production issue, and sales pick on the same ledger
Every stock movement originates from the document that caused it: purchase receipt, manufacturing consumption, sales shipment, adjustment. No re-keying between procurement, production, and fulfillment; the movement chain is the audit trail.
Movements linked to PO, MO, SO, and transfer documents Immediate stock post on document confirmation Costing and GL entries generated on valued movements
app.vulo.app
Count session · CC-2026-06
Zone A · Blind count · 24 SKUs
SKU-1842
Exp 420→420
SKU-2104
Exp 180→176Var
SKU-0921
Exp 95→95
Blind counts, approved variances, adjustments that actually post
Schedule counts by zone, warehouse, or ABC band. Counters enter blind quantities, variances route for approval, and confirmed adjustments update stock and valuation in one step, with who counted, who approved, and what changed logged permanently.
Blind count entry with expected vs. actual comparison Variance approval workflows before stock adjustment Count history and accuracy metrics by location and SKU
app.vulo.app
SKU-1842
Min 500 · On hand 320
SKU-2104
Min 200 · On hand 96
SKU-3310
Min 100 · On hand 42
SKU-0921
Min 80 · On hand 28
Generate purchase requisition4 lines
Min/max and reorder points that spawn purchase requisitions
Set minimum and maximum levels per SKU and warehouse. When on-hand drops below threshold, the system flags the gap and can generate a purchase requisition with suggested quantity, so buyers react to system signal, not a warehouse manager’s voicemail.
Min/max and safety stock rules per item and location Below-minimum alerts on dashboards and reports One-click purchase requisition from replenishment suggestions
app.vulo.app
MovementQtyUnit costAvg cost
PO receipt+400EGP 24.50EGP 24.50
Transfer in+200EGP 24.50EGP 24.50
Sales issue-200-EGP 24.50
Moving average on every movement. Finance trusts warehouse data
Unit cost recalculates on every receipt and adjustment using moving average. Finance sees the same valued inventory the warehouse reports, GL entries post on confirmed movements, and month-end is reconciliation, not reconstruction.
Moving average costing updated on every valued receipt Cost carried through transfers and production consumption Inventory valuation reports aligned with general ledger
app.vulo.app
Stock accuracy
98.2%
Days on hand
34
Fill rate
96%
Stockout risk, slow movers, and expiry windows, before the pick fails
Live dashboards for stock accuracy, days on hand, and fill rate. Vulo AI flags SKUs trending toward stockout, batches nearing expiry, and slow-moving inventory tying up capital, so operations managers act on patterns, not on the customer complaint that arrives first.
Stock accuracy, fill rate, and days-on-hand dashboards AI flags for stockout risk, expiry windows, and slow movers ABC analysis and warehouse-level performance views
app.vulo.app
Goods received at dock
Trigger · PO line, qty, and warehouse attached
QC hold check
Category flagged for inspection · hold until released
Warehouse manager approval
Variance over 2% · escalates after 4 hours
Stock posted
On-hand updated, costing calculated, GL entry created
Your warehouse policy, changed by your team, not a vendor
QC hold rules, count variance approvals, put-away routing, and notification templates are modeled visually in the Process Designer. When operations evolves (a new inspection step, a stricter variance threshold), warehouse ops changes it in minutes with audit logs intact.
Custom receipt, count, and transfer workflows configured visually QC holds, approvals, and escalations without custom development Changes go live in a click, with permissions and audit logs intact
Everything included
The full inventory stack, ready on day one
Twelve inventory modules ship working out of the box, and because they run on Vulo, your team keeps full no-code control over every location rule, threshold, and report.
Item Master & Multi-UOM
One record, multiple units of measure.
Warehouse Hierarchy
Sites, zones, racks, and bins.
Stock Visibility
On-hand, reserved, available, in-transit.
Batch, Serial & Expiry
Traceability and quarantine workflows.
Stock Transfers
Inter-warehouse moves with in-transit.
Reservations & ATP
Commit stock to SO and MO lines.
Connected Movements
PO, MO, and SO linked to stock.
Cycle Counting
Blind counts and variance approval.
Replenishment Rules
Min/max with PR generation.
Costing & Valuation
Moving average on every movement.
Inventory Analytics
Dashboards and AI stock flags.
Process Designer
Warehouse workflows without code.
Connected on the same platform, no integrations to build:
The platform behind it
1,200+
business apps built on Vulo
150,000+
workflow actions automated monthly
99.9%
historical platform uptime
12+
industries running core operations
Proven in production
Operations teams run inventory on Vulo
From multi-site supply chains to batch-tracked manufacturing, teams built inventory operations on one platform, adapting workflows as the business scaled, without waiting on a development backlog.
Grinta
Logistics
Grinta scaled supply chain operations without writing a line of code
Vulo helped Grinta scale their operations, manage their supply chain, and adapt to market changes faster than their competition.
3x
faster process changes
Weeks
to launch new workflows
1
platform for all operations
El Seba Spices & Herbs
Manufacturing
Production, inventory, and quality control for food manufacturing
Vulo helps spice and herb manufacturers manage production, inventory, and quality control with custom no-code apps tailored to their workflows.
Batch-level
traceability
Built-in
quality control
Connected
production & inventory
FAQ
Inventory on Vulo, answered
Yes, and it is where many growing teams start. Open stock balances and item master data import from your files, locations map to your warehouse layout, and movement workflows replace the manual tally sheet. You go live one warehouse at a time; the spreadsheet retires when the team trusts the system.
Yes. Each warehouse has its own location hierarchy and stock position while sharing a group item catalog and consolidated visibility. Transfers deduct at source, hold in-transit, and post at destination. Both sites see the same move, and finance sees valued in-transit stock.
Reservations commit available quantity when a sales or production order is confirmed. Customer service quotes ATP from live data, not a cached export. The pick list consumes reserved stock on confirmation. If reserved quantity exceeds available, the shortfall surfaces immediately with alternate warehouse suggestions.
No. Batch, serial, and expiry tracking can be enabled per item category when you need it. Items without lot tracking move through the same warehouse workflows. When you turn it on, existing movements stay in history and new receipts get batch assignment going forward.
Yes. Many teams start with one warehouse or one movement type in Vulo while legacy systems still run elsewhere, then expand as confidence builds. Because procurement, orders, and accounting also run on Vulo, the end state is one platform, but you do not need a big-bang cutover on day one.
Weeks, not months. You start from a working inventory solution, load items and opening balances, and tune locations and workflows to your warehouse. Operations keeps adjusting count rules, replenishment thresholds, and reports after go-live: no consultants required for every policy change.
Keep exploring
Runs even better with the rest of the platform
Inventory never lives alone. These solutions share the same data, users, and workflows.
Manufacturing ERP
Plan, schedule, and control production from raw material to finished goods.
Learn moreOrder Management
Capture, fulfill, deliver, and collect every order, from any channel to settled cash.
Learn moreProcurement
Full procure-to-pay with multi-entity control: requisitions, sourcing, POs, approvals, vendor collaboration, receipt, and invoice matching on one platform.
Learn moreRun inventory on one connected platform
Start from the ready inventory solution and shape it to your warehouses, you'll be tracking real stock in days, not months.
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