Earned rebates go unclaimed
Agreements live in inboxes and spreadsheets nobody reconciles. Volume thresholds get crossed quietly, and the money is simply never collected.
Solutions· Finance & Sales
Every rebate tracked, calculated, and settled: to the penny
Run supplier and customer rebates on one system: agreements, tiers, accruals, and settlements calculated from live transactions, on a no-code platform your team reshapes as deals change.
Proven on real rebate operations with hundreds of live agreements
app.vulo.app
Rebate position · Q2
LiveEarned YTD
$1.24M
142 agreements
Accrued
$386K
awaiting claims
Settled
$852K
paid on time
Northline
$118K
Apex Supply
$87K
Meridian Co.
$64K
Crestway
$39K
Why rebate programs leak money
Spreadsheets miss rebates. Point solutions miss your business.
Most rebate programs run on files nobody fully trusts, or on a dedicated tool that lives apart from the orders, invoices, and ledgers the money actually flows through.
Manual math breeds disputes
Tiered rates, growth clauses, and product exclusions recalculated by hand. One formula slip and a payout turns into weeks of back-and-forth.
Finance flies blind on liability
Nobody can say what’s accrued across every agreement right now. Quarter-end becomes a reconciliation marathon and an audit risk.
Point solutions stay disconnected
Dedicated rebate tools sit apart from your orders, inventory, and ledgers, so you pay for software and still re-key the data it runs on.
From agreement to settlement
One connected thread through every rebate
Every step feeds the next: no re-keying transactions, no quarter-end reconciliation marathon, no version of the truth per department.
Agreement
Terms, tiers, products, and dates captured in one record.
Transactions
Orders and invoices flow in live: no exports, no re-entry.
Calculation
Tier rates and formulas applied automatically per agreement.
Accrual
Earned positions posted continuously, audit-ready.
Claim & approval
Claims validated against transactions, routed for sign-off.
Settlement
Credit notes and payments posted straight to accounting.
app.vulo.app
RA-0117 · Northline Distribution
Volume rebate · Jan 1 – Dec 31
Current rate · auto-calculated4.5% · $96,400 YTD
Every deal’s terms in one place, not in someone’s inbox
Capture supplier and customer agreements as structured records: products, periods, rates, tiers, and settlement terms. The system reads the terms and does the math: no more interpreting a PDF at quarter-end.
Volume, growth, and mix rebates: buy-side and sell-side on one system Product scopes down to the SKU, with exclusions and date ranges Renewals and amendments tracked with full history
app.vulo.app
$2.14M purchased$84K to Tier 3
Tier 1
$0 – $1.0M
2
3.5%Tier 2
$1.0M – $2.25M
3
4.5%Tier 3
$2.25M – $4.0M
4
6.0%Tier 4
Over $4.0M
See the next tier coming, not after the quarter closes
Live tier progress on every agreement, calculated from actual transactions. When a partner is close to the next threshold, you know in time to act on it: push the volume, secure the better rate.
Tier progress bars updated with every order and invoice Retroactive and incremental tier logic, configured without code Alerts when partners approach or cross thresholds
app.vulo.app
RA-0117 · Northline
$412K net purchases
$18,540
PostedRA-0093 · Apex Supply
$268K net purchases
$9,380
PostedRA-0124 · Meridian Co.
Growth vs. LY · +14%
$11,760
PendingRA-0101 · Crestway
$176K net purchases
$6,160
PostedTotal accrued · June$148,210
Your earned position, accurate every morning
Accruals post continuously from live transactions, agreement by agreement. Finance sees exactly what’s owed and owing at any moment, with every number traceable back to the invoice lines behind it.
Accruals calculated from actual transactions, not estimates Every figure drills down to the underlying invoice lines Audit-ready records that stand up to partner and auditor scrutiny
app.vulo.app
Claim CL-0089 · $42,300
Northline · Q1 volume rebate
Claim submitted
Generated from accrued position
Validated against transactions
1,847 invoice lines matched
3Pending
Finance approval
Over $25K · requires sign-off
4Queued
Credit note issued
Posts to accounting automatically
DisputeApprove & issue credit note
From claim to credit note without the dispute
Claims generate from accrued positions and validate against the transactions behind them, so both sides agree on the number before anyone signs. Approvals route by your rules, and settlements post to accounting automatically.
Claims pre-validated against matched invoice lines Approval workflows with thresholds, roles, and full audit trail Credit notes and payments posted to the ledger: no re-entry
app.vulo.app
Rebate position · Q2
LiveEarned YTD
$1.24M
142 agreements
Accrued
$386K
awaiting claims
Settled
$852K
paid on time
Northline
$118K
Apex Supply
$87K
Meridian Co.
$64K
Crestway
$39K
Liability, leakage, and partner performance at a glance
Dashboards show earned, accrued, and settled positions across the whole program: by partner, product, or period. Vulo AI flags what deserves attention: tiers within reach, agreements underperforming, accruals drifting from forecast.
Earned vs. accrued vs. settled, live across all agreements Partner and product profitability with rebates factored in AI insights that surface missed opportunities before periods close
app.vulo.app
Period closes
Trigger · end of quarter
Calculate rebates
Tier rates applied per agreement
Finance review
Condition · amount over $25K
Settle & post
Credit note + GL entry created
Your rebate process, changed by your team, not a vendor
Every rebate workflow (calculation runs, approval chains, settlement rules) is modeled visually in the Process Designer. When a deal introduces a new structure, your team adjusts the process in minutes, without developers or change requests.
Approval thresholds, roles, and routing configured visually New rebate structures supported without custom development Changes go live in a click, with permissions and audit logs intact
Everything included
The full rebate stack, ready on day one
Eight rebate modules ship working out of the box, and because they run on Vulo, your team keeps full no-code control over every screen, formula, and rule.
Rebate Agreements
Structured terms for every supplier and customer deal.
Tiered Incentives
Volume, growth, and mix tiers with live progress.
Accruals Engine
Continuous, transaction-based accrual postings.
Claims & Settlements
Validated claims through to credit notes and payouts.
Supplier & Customer Rebates
Buy-side and sell-side programs on one system.
Approvals
Threshold-based sign-off with full audit trail.
Dashboards & Reports
Rebate positions and partner performance, live.
Audit Logs
Every calculation and change on record.
Connected on the same platform, no integrations to build:
The platform behind it
1,200+
business apps built on Vulo
150,000+
workflow actions automated monthly
99.9%
historical platform uptime
12+
industries running core operations
Proven on real rebate operations
Finance teams run rebates on Vulo
Hundreds of live agreements, formula-driven calculations, and approvals that move, without a single spreadsheet.
FAQ
Rebates on Vulo, answered
Yes. Buy-side programs (rebates you earn from suppliers) and sell-side programs (rebates you pay customers and channel partners) run on the same agreements, accruals, and settlement engine, with each side reported separately for finance.
Dedicated rebate platforms still need your transaction data fed to them: an integration project before day one, and a sync to maintain forever. On Vulo, rebates run on the same platform as your orders, inventory, and accounting, so calculations read live transactions and settlements post straight to the ledger.
The terms move from formulas in a file to structured agreements the system calculates automatically. Tier progress updates with every transaction, accruals post themselves, and claims validate against invoice lines. The work that consumed days at quarter-end simply stops existing.
You can start with rebates alone and import transactions from your existing ERP through dataflows and no-code APIs. Many customers later move the surrounding modules onto the platform, but it is not a prerequisite.
Tiered volume, growth over last year, product mix, retroactive and incremental rates, promotional periods: the structures are configured, not coded. When a deal introduces something new, your team models it in the Process Designer instead of waiting on a vendor.
Weeks, not months. You start from a working rebate solution and load your agreements, and the team that runs it day to day keeps adjusting workflows, formulas, and reports after go-live without consultants.
Keep exploring
Runs even better with the rest of the platform
Rebates never live alone. These solutions share the same data, users, and workflows.
Accounting & Finance
Run your entire finance function with connected ledgers, payables, and reporting.
Learn moreCRM & Sales
Run the full revenue cycle from lead to collected cash: pipeline, quotes, contracts, and orders on one connected record.
Learn moreProcurement
Full procure-to-pay with multi-entity control: requisitions, sourcing, POs, approvals, vendor collaboration, receipt, and invoice matching on one platform.
Learn moreStop leaving rebate money on the table
Start from the ready rebate solution and shape it to your agreements, you'll be tracking real rebate positions in days, not months.
No credit card required · Free plan available