Employee data lives everywhere but HR
Contracts in drawers, records in spreadsheets, documents in inboxes. Answering “how many people do we actually have?” takes a day, and an expired work permit surfaces only when it becomes a problem.
Solutions· People Operations
All of HR in one system, not in spreadsheets and inboxes
Employee records, attendance, leave, payroll, recruitment, and performance, connected on one no-code platform, from hire to exit. Requests route themselves, payroll builds itself, and your team reshapes every policy without writing code.
Built for real workforces: offices, plants, sites, and field teams
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People overview · Today
LiveHeadcount
248
+6 this month
Present today
231
93% attendance
Pending requests
12
leave & letters
Operations
96
Sales
61
Finance
37
Warehouse
33
Why HR teams drown in admin
Your HR team manages people. Their tools manage paper.
Most HR departments run on spreadsheets, chat messages, and forms nobody can find, so the team spends its days chasing signatures instead of building the workforce.
Payroll month-end is a manual scramble
Attendance sheets, overtime logs, and leave balances stitched together by hand every month. One missed deduction or late adjustment, and you spend the next month rebuilding employee trust.
Requests arrive by WhatsApp and hallway
Leave requests, salary letters, shift swaps: scattered across chats, calls, and paper forms. Nothing checks the balance, nothing leaves a trail, and HR becomes the bottleneck for everything.
Zero visibility until it’s too late
Turnover, absence patterns, overtime creep, leave liability: the signals exist, but no one sees them until the exit interview or the budget review. HR reacts when it should be ahead.
From hire to exit
One connected record through the whole employee lifecycle
Every stage feeds the next: the offer becomes the record, attendance becomes the payslip, the review becomes the development plan. Nothing re-entered, nothing lost.
Hire
Openings, pipelines, and offers tracked in one place.
Onboard
Checklists fire automatically: documents, equipment, access.
Schedule & track
Shifts, attendance, and overtime captured as they happen.
Pay
Payroll runs from live attendance and leave data.
Develop
Goals, reviews, and training on the same record.
Exit
Clearance, final settlement, and handover: by workflow.
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SH
ActiveSara Hassan · EMP-0214
Senior Accountant · Finance · Cairo HQ
Full history · 14 events since hireJoined Mar 2022
One profile per employee: from offer letter to exit
Every contract, document, salary change, and status update lives on a single employee record with full history. Expiring documents flag themselves before they become compliance problems, no more discovering a lapsed permit during an inspection.
Contracts, IDs, permits, and certificates with expiry alerts Salary, position, and status history: every change on record Role-based access so sensitive data stays with the right people
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Managing Director
1 direct org
Operations
92 filled
4 openSales
58 filled
3 openFinance
37 filled
FullWarehouse
31 filled
2 openHR & Admin
11 filled
1 openIT
7 filled
2 openHeadcount plan · 2026236 filled · 12 open
Your real org chart, not last year’s PowerPoint
Departments, positions, and reporting lines modeled as live data. Headcount plans show filled versus open positions at a glance, so budget conversations start from facts, and every hire, transfer, and exit updates the structure automatically.
Departments, positions, and reporting lines kept current automatically Filled vs. open positions tracked against the headcount plan Transfers and promotions recorded with effective dates and approvals
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Production Supervisor · JOB-031
Operations · 38 applicants · 21 days open
Applied
38
Screening
14
Interview
5
Offer
1
AM
Offer sentAhmed Mostafa
8 yrs · FMCG production
NE
Interview · ThuNour El-Din
5 yrs · plant operations
RS
Interview · SunRana Said
6 yrs · quality lead
Every opening, every candidate, every stage: visible
Job openings link to the positions they fill, candidates move through stages you define, and hiring managers see exactly where things stand. When the offer is signed, the candidate becomes an employee record in one click, nothing re-typed.
Pipelines with stages, interview scheduling, and structured feedback Openings tied to approved positions in the headcount plan Offer-to-employee conversion with zero re-entry
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OK
On trackOmar Khaled · starts Monday
Sales Executive · Onboarding 7 of 10 done
Offer signed & profile created
Contract generated from template
Documents collected
ID, certificates, insurance forms
3In progress
Equipment & access
Laptop, email, access badge: assigned to IT
4Queued
First-week plan
Orientation, team intros, training enrollments
Day one ready, and exits that close cleanly
A signed offer triggers the whole machine: document collection, IT equipment, access badges, orientation: each task assigned to the right team with deadlines. Offboarding runs the same way in reverse: clearance, handover, and final settlement, nothing forgotten.
Checklist workflows that assign tasks to IT, Admin, and managers New hires arrive to a ready desk, account, and first-week plan Exit clearance and final settlement tracked to completion
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Clocked in
231
Late
7
Absent
10
Karim Adel
Morning · Plant 1
07:58On time
Mona Farid
Morning · Plant 1
08:24Late 24m
Hassan Tarek
Morning · Warehouse
07:51On time
Dina Samir
Morning · HQ
-On leave
Overtime this week · auto-calculated142 hrs across 38 people
Who’s in, who’s late, who’s on overtime: right now
Shift schedules, clock-ins, and exceptions captured live across every site: office, plant, or warehouse. Overtime calculates itself by your rules, lateness flags by your thresholds, and the numbers flow straight into payroll without a single export.
Shift patterns, rosters, and swaps, including multi-site operations Clock-in data from devices or mobile, exceptions flagged automatically Overtime and lateness rules configured once, applied every day
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Annual leave · Layla Mansour
Jun 22 – 26 · 5 working days
Annual leave14 of 21 days left
Sick leave6 of 7 days left
Casual leave4 of 6 days left
Team coverage check · passed
2 of 6 accountants away that week, within policy limit
DeclineApprove · balance auto-deducted
Requests that check the policy before they reach you
Employees request leave from their phone; the system validates the balance, checks team coverage, and routes to the right approver, before HR ever sees it. Balances update themselves, payroll picks up the result, and the team calendar always tells the truth.
Accrual rules per leave type, grade, and tenure: configured, not coded Balance and coverage checks built into every request Approved leave flows to the calendar and payroll automatically
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Sara Hassan
Base + transport allowance − 2 late deductions
$2,840
net pay
Karim Adel
Base + 12 overtime hours
$1,965
net pay
Mona Farid
Base + sales commission · May
$2,310
net pay
Hassan Tarek
Base + shift differential
$1,720
net pay
Gross payroll
$612K
Deductions
$86K
Net payable
$526K
Payroll that’s right the first time, every month
Salary runs build themselves from live attendance, overtime, leave, and commission data: the same records HR maintains all month. Allowances, deductions, and statutory contributions apply by your local rules, payslips generate in bulk, and approval happens before a pound moves.
Gross-to-net calculated from live data, no spreadsheet stitching Local statutory deductions, social insurance, and end-of-service rules configured to your country Payslips, bank files, and accounting entries generated automatically
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Mid-year review · Sara Hassan
Cycle H1 2026 · Manager review in progress
Close monthly books within 5 days
90%Automate 3 reconciliation reports
66%Mentor 2 junior accountants
100%Overall rating · weighted4.2 / 5 · Exceeds expectations
Reviews that actually happen, and mean something
Goals set at the start of the cycle, progress tracked against real outcomes, and review rounds that route themselves: self-assessment, manager review, calibration. Ratings connect to the salary and promotion decisions they’re supposed to inform.
Goal setting with weights, targets, and live progress Review cycles routed automatically: self, manager, calibration Ratings linked to compensation reviews and development plans
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Safety & compliance refresher
96 enrolled · Operations
82%
Sales negotiation workshop
24 enrolled · Sales
58%
New ERP system onboarding
140 enrolled · All teams
91%
First-line leadership track
12 enrolled · Supervisors
33%
Skills and certifications that never lapse quietly
Training programs, enrollments, and completions tracked per employee, with certifications that warn you before they expire. Development plans connect to performance reviews, so the gaps you identify actually turn into scheduled training.
Programs, sessions, and attendance tracked per employee Certification expiry alerts with automatic refresher scheduling Development plans linked to review outcomes
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Annual leave · Jun 22–26
Awaiting manager approval
Salary letter for bank
Generated & signed digitally
Shift swap · Jun 15
Approved by supervisor
June payslip
HR requests off your desk, onto their phones
Leave requests, salary letters, expense claims, payslips, shift swaps: employees handle them from a self-service portal, and the system enforces the policy and routes the approval. HR stops being a help desk and the audit trail writes itself.
Leave, letters, claims, and document requests: self-served Payslips and balances available to employees any time Every request validated, routed, approved, and logged
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Turnover
7.8%
rolling 12 months
Absence rate
2.4%
−0.6% vs Q1
Payroll cost
$3.6M
YTD · on budget
See turnover coming before the resignation letter
Live dashboards for headcount, attendance, turnover, overtime, and payroll cost: by department, site, or period. Vulo AI watches the patterns and flags what deserves attention: overtime creep, first-year exits clustering in one team, leave liability building up.
Headcount, absence, turnover, and payroll cost: live, not quarterly Drill from any number down to the employee records behind it AI flags emerging patterns while you can still act on them
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Leave request submitted
Trigger · from self-service app
Balance & policy check
Validates entitlement and team coverage
Manager approval
Escalates to HR if over 10 days
Update balance & payroll
Calendar, balance, and payroll synced
Your HR policies, changed by your team, not a vendor
Every approval chain, leave rule, and onboarding checklist is modeled visually in the Process Designer. When policy changes (a new leave type, a stricter overtime rule, an extra approval step), your team adjusts it in minutes, without developers or change requests.
Approval routes, thresholds, and escalations configured visually New policies and request types added without custom development Changes go live in a click, with permissions and audit logs intact
Everything included
The full HR stack, ready on day one
Twelve HR modules ship working out of the box, and because they run on Vulo, your team keeps full no-code control over every screen, policy, and rule.
Employee Records
One profile per employee with documents and full history.
Org Structure
Departments, positions, and headcount plans, live.
Recruitment
Openings, pipelines, interviews, and offers.
Onboarding & Offboarding
Checklist workflows from offer to exit clearance.
Attendance & Shifts
Rosters, clock-ins, overtime, and exceptions.
Leave Management
Policy-driven balances, requests, and approvals.
Payroll
Gross-to-net runs, payslips, and statutory rules.
Performance
Goals, review cycles, and calibrated ratings.
Training
Programs, enrollments, and certification tracking.
Self-Service Portal
Requests, payslips, and approvals from any device.
HR Analytics
Turnover, absence, and cost dashboards with AI flags.
Approvals & Audit
Routed sign-offs with a complete audit trail.
Connected on the same platform, no integrations to build:
The platform behind it
1,200+
business apps built on Vulo
150,000+
workflow actions automated monthly
99.9%
historical platform uptime
12+
industries running core operations
FAQ
HR on Vulo, answered
Your employee master imports from the files you already have, and policies (leave types, shift rules, salary structures) are configured to match how you work today. Most teams go live area by area: records and leave first, then attendance and payroll. The spreadsheets retire one at a time, not in a big bang.
Yes. Social insurance contributions, tax brackets, end-of-service entitlements, and country-specific allowances are configured as rules, not hard-coded. When regulations change, your team updates the rule and the next payroll run applies it. Multi-country operations run each entity with its own rule set.
Yes. You can run records, attendance, leave, recruitment, and performance on Vulo and export a clean, validated payroll input file to your provider through dataflows and no-code APIs. Many customers start that way and bring payroll in-house once they trust the data.
Yes. Employees request leave, download payslips, submit claims, and track approvals from their phones. Managers approve from the same app. Every request is validated against policy before it routes, so what reaches an approver is already correct.
That is exactly what Vulo is built for. Accrual formulas, carry-over limits, grade-based entitlements, rotating shift patterns, site-specific overtime rules: all of it is configured visually in the Process Designer. When policy changes, your HR team updates it themselves, without a vendor ticket.
Weeks, not months. You start from a working HR solution, load your employee data, and tune the policies to match your handbook. The team that runs HR day to day keeps adjusting workflows, rules, and reports after go-live, no consultants required.
Keep exploring
Runs even better with the rest of the platform
HR never lives alone. These solutions share the same data, users, and workflows.
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Learn moreGive your HR team their time back
Start from the ready HR solution and shape it to your policies, you'll be running real workflows in days, not months.
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